Final papers

Final papers should be e-mailed to by 15 May 2012, the latest and should not exceed a maximum of 10 pages.

Editorial standards

Poster Paper Session

What is it a poster paper session?

A poster paper session is the presentation of research information by an individual or representatives of research teams. It combines text and graphics to make a visually pleasing presentation. Typically, a professional poster involves showing your work to numerous researchers at a conference or seminar. Then, as viewers walk by, your poster should quickly and efficiently communicate your research. A Poster Session allows viewers to study and restudy your information and discuss it with you one on one. Presentations usually consist of affixing the poster to a portable stand with the author in attendance answering questions posed by passing colleagues.

Where & When

Poster paper sessions/presentations will be held on Thursday, 31 May (time to be confirmed) in the foyer of Banquet Hall at Megaron Athens International Conference Centre (MAICC/ -3 level).† Poster presenters are requested to stand next to their poster boards during this time to answer any questions. Additionally, posters can be reviewed on demand during coffee and lunch breaks, so it is advised to stay in a close distance to the poster area.

Authors are responsible for setting up and dismantling their poster to the poster panels at specific date and time which will be announced at a later stage through the official website and will also be communicated to all authors. A reference No (Ref. No) given to the authors will also be attached to the panels by the Conference Secretariat staff. The Ref. No will be communicated to all poster presenters at a later stage and will correspond to the Noís on the poster panels.

Poster Boards will be provided in the above-mentioned area for all poster presenters.†† Material for setting up posters on the poster panels will be provided at the Congress Secretariat as well as on dedicated tables in the Poster Area.

Poster boards & technical specifications

Each author is responsible for the production of his/her own poster.
The dimensions of the poster should not exceed 90 cm. width x 180 cm. height. The page layout is free, however it is recommended to set up the poster as following:

Allocate the top of the poster for the title and authors as stated on the submitted abstract.

Institute, Address
Text, Illustration


  • It is recommended that poster be prepared on one sheet. We recommend you to have flex printing or vinyl printing.
  • Alternatively, presenters may display their material on several smaller sheets.

Speaker guidance - Oral Presentations

Electronic presentations should be e-mailed to by 15 May 2012 the latest.

  • The presentations must be in English.
  • Authors are expected to present their paper in person at the congress; in any other case the conference organizers should be informed as soon as possible, and the latest by April, 28/2012
  • All presenters/speakers who havenít sent already their presentation or wish to make alterations to them, are kindly requested to hand in all presentations material (USB- key or CDROM), during the program breaks or in the morning at the technical support staff in their hall of presentation, at least 2 hours ahead of their presentation.
  • All presenters/speakers are asked to check their presenting room and be there at least 5-10 minutes before the session begins. We kindly ask you to introduce yourself to the Session Chair.
  • Each presentation should not exceed 10-15 minutes. Keeping time limit is crucial since delegates are allowed to move from one session to another.

Suggestions for the oral presentations

Presenters are advised to follow the instructions mentioned here:

  • Avoid reading out your paper.
  • Focus your message on key points.
  • Avoid presenting tables with many cells and difficult to be read.
  • Use read table type font and good text/background contrast
  • Use simple sentences; avoid jargon, highly specialized vocabulary and unfamiliar abbreviations
  • Present just a few important facts in each slide.
  • Practice the delivery of your talk several times prior to your presentation along with your slide or transparency sequence being sure to fit your talk into the time allocated to you.
  • Think about questions you might be asked about your work and be prepared with well-thought out answers, being mindful of the limited time.
  • A signal by the chairs will inform you when you have 5 minutes and 1 minute left. Remember to watch the chair not to miss the signals.

Chair guidance

Session chairs are expected to foster discussion during sessions. Chairs are going to have the following tasks:

  • Keeping the session to time.
  • Giving short introduction on the speakers and the papers to be presented.
  • Facilitating discussion by asking a number of pertinent questions for each of the papers, if necessary.
  • Keeping the discussion brief and relevant.
  • Writing a short note of 3 to 5 key points raised throughout the session to be collected by the room assistant at the end of the session.

Chairs are asked to follow the instructions as below:

Before the session:

  • Be in the room 10 minutes before the session begins and introduce yourself to the speakers.
  • Familiarize themselves with the controls for lights, microphones, A-V equipment. If problems are encountered, immediately should alert the staff.
  • Check speakers' names, titles and affiliations.

During the session:

  • Start and end on time. Always should grant timing and floor discussion.
  • Remind speakers about their remaining time. You should signal to the presenter when 5 minutes and 1 minute are left.
  • Hold each speaker to the allotted time.
  • In contributed sessions, speakers are limited to 15 minutes of presentation time. Following the presentations, 15 or 30 minutes will be available for floor discussion, as scheduled.
  • If a presenter ends early or does not attend, use that extra time for questions and remarks from the audience, the panel, or yourself. You should not make the following presentation start earlier than scheduled.
  • In floor discussion ask participants to say their name, country, and institution and repeat the questions, to be sure that they are heard by all of the audience.